Parent Handbook

The Learning Train Academy is open Monday through Friday from 6:30 am to 6:00 pm. To minimize class disruption and allow staff to focus on instruction we ask that all children arrive to the center by 10:00 am. We will not admit any children after 10:00 without a note from a doctor or other appointments. During pick-up time we ask that you gather your children as quickly as possible and exit the center. This time should not be used for socializing with other parents as it interferes with the level of attention being paid to children still waiting to be picked up. We cannot be responsible for your children after you have arrived to pick them up. A late fee of $1.00 per minute will apply for children picked up after 6pm and must be paid before your child can return. 

There is a non-refundable $50 registration fee. At the time of enrollment, you will be required to pay the registration fee and the first week's tuition. A future spot will be held for your child for up to two weeks from the date of registration unless otherwise agreed upon. After two weeks your registration fee and spot will be forfeited. 

Payments are due every Monday for the current week. Please place cash or checks in an envelope with your child's name on it and a receipt will be in your child's cubbie by the end of the day. There is a $35 fee for any returned checks. A $25 late fee will apply to any tuition not paid by Wednesday for the current week. Tuition is continuous throughout the year. There are no refunds or allowances for illness, holidays, or closures. At least two weeks' notice is required for vacation or you will be responsible for tuition during the vacation time. You cannot change enrollment status from week to week. If your child is enrolled full-time and you would like to change to part-time at least 2 weeks' notice is required. Your child will not be accepted into school if payments are more than one week behind. Rate changes are evaluated yearly. Parents/guardians will be notified 60 days prior to a rate increase. 

(Weekly) Full-time 

6 weeks - 13mo: $275
14mo-24mo: $250

24mo - 36mo: $225

3yrs - 5yrs: $200
School Age Before/After Care: $125

Summer: $150   

Part-time (3 days) 

6 weeks - 13mo: $200

14mo-24mo: $185
24mo-36mo: $180
3yrs - 5yrs: $175

We are closed on New Year's Day, Memorial Day, Independence Day. Labor Day, Thanksgiving Day. the Day after Thanksgiving, Christmas Day. We will close at 3:00 pm on New Year's Eve and Christmas Eve. 

** Please check the monthly calendar for additional closures. **   

For severe weather conditions, The Learning Train Academy may be closed. A closing announcement will be made by 5:00 am, please call the center.

All changes in address. phone numbers, employment, authorized pick-up people, etc. must be reported immediately. Emergency contact forms must be updated every 6 months. 

A new health assessment which is signed and dated by your child's physician must be completed within 30 days of enrollment, and updated annually or at least every six months for children under 12 months. Children with expired health assessments will not be admitted to the center until a new assessment is completed by a physician. 

No child will be released to anyone other than the parents or persons listed as an authorized pick-up with a valid photo-i.d. If the person does not have acceptable form of identification, you will be asked to make other arrangements for your child to be picked up Late fees will be applied if children are picked up after 6:00pm. 

If a child becomes ill or injured while in our care, a parent will be notified immediately. No child will be admitted to the center if they display any of the symptoms listed on the sick policy form. Your child must be picked up immediately if he/she develops any of the symptoms while in our care. A doctor's note will be required upon return to the center. 

All items brought into the daycare must be labeled with the child's name. This includes diapers, wipes, cups, change of clothing, pacifiers, blankets, bottles, etc. Please refrain from sending toys to the daycare unless specified by your child's teacher. For show and tell we ask that you allow your child to bring ONE inexpensive item clearly labeled. Please no small pieces. 

Breakfast is served from 7:30am until 9:00am. if your child arrives after 9:00am please feed them before arrival. We provide morning snack at 10am and afternoon snack at 3:30pm. We supply milk, juice and water. If you pack lunch for your child please place items in a lunch bag or brown paper bag. Be sure all items are clearly labeled. Upon arrival place the lunch bags on the top of the cubbies. Please refrain from sending frozen meals, or Raman noodles for lunch. 

All medications both prescription and non-prescription must be in the original container with the pharmacy label including your child's name. A medication log must be completed by the parent each day the medication is to be administered if the log is not complete no medicine will be administered. 

Your child will receive a daily report letting you know what took place during the day. It will also let you know when your child is low on supplies such as diapers and wipes. Please be sure to take your child report from the cubbies daily 

Please dress children appropriate for the weather. We go outdoors on a daily basis, weather permitting. Please make sure children have a weather appropriate change of clothes to be kept at the center. 

Children are observed on a daily basis. We will hold parent/teacher conferences twice a year to discuss your child's development and address any concerns. 

Our infant program is designed to create a safe, welcoming environment where your baby can learn and grow. We understand that being away from mom or dad for the first time can be uneasy for some babies. We want to make this experience as comfortable as possible. In the infant room, it is their world! We let them tell us what to do! They eat on demand, nap when they are tired, and have the spotlight at all times. We hold them, play with them, read to them, and give them plenty of tender loving care. We recognize they are individuals with their own personalities and their own set of likes and dislikes. We respect their individuality and work with them as they grow and develop at their own pace. We ask that parents provide us with a sample schedule of their child's daily routine while at home so that we can do our best to keep the environment familiar.     

The infant room environment includes many interactive toys, colorful books, and interesting manipulative that make exciting sounds while stimulating the infants' desire to investigate the world around them. Parents are welcome to bring in any other toys that make your baby comfortable. We want them to feel at home.  

 As parents, you deserve to know everything that happens while your baby is in our care. We will make every effort to ensure that you are always in the know. We love to tell you about and show your child's experiences through daily communications and your baby's personal care plan. Our parents are welcome to visit and take a peek as often as they desire. All of our classrooms are equipped with security cameras so parents can rest assured that their little ones are being cared for at the highest level at all times.